Call “M” Like you See “M”: The Differences Between ECM and CCM

Lots of stuff can be good, but it can also be overwhelming. We all want stuff, but when you are faced with a big blob of it, how do you start to organize it, and how do you put it to use?

I recently went into one of those big warehouse type stores – an overstock hub where you can get good stuff for great prices, but the store was a complete chaotic mess of stuff. I set out to buy a backyard firepit but did not want to search the massive mecca of disorganized stuff to find what I wanted. So, I left and they lost the sale.

I went down the street to a similar type store that was organized by basic departments. The firepits were located by the outdoor furniture and grills. I made my purchase quickly without having to walk around in circles, and because the store organized the department with similar items, I also purchased some firepit accessories. Good for me, good for them. And I bet you can guess which store I will go back to next time.

Similarly, the world of customer communications management is made up of information. Lots of it. But you don’t want to just start throwing information on your customer engagement shelves. How do you reach the goal of exceptional customer engagement and retention with so much information to work from?

Full customer engagement is key; according to the State of the American Consumer Report, fully engaged customers represent 23% improvement in profitability, wallet share, and relationship growth over customers that are partially engaged. According to a Gallup study, customers spend, on average, 30% more with brands they feel fully engaged with.

As with all the stuff in the big overstock store, there is a way to organize customer information to drive full engagement. Two cornerstones of customer information management are Enterprise Content Management (ECM) and Customer Communications Management (CCM). They sound similar, but they do different things. It’s important to understand the differences, so you can determine how they can work together to keep your customers happy. If ECM is an apple and CCM is an orange, they’d make a pretty tasty fruit salad.

Think of ECM as a systematic process, or a strategy on how to use content. It’s a means of organizing content, not just to have it in one place, but to meet specific goals. Let’s say we’re back in the overstock store and checking out. They ask for your information so they can keep a history of basic customer activities: what you’ve bought, warranties, recent purchases, stuff like that. Once they capture the information, they can organize it so that, for instance, you can be added to their web portal. When information is stored, older data or purchasing activity is archived. This way, when they pull you up in the future, they can get right to the most recent intel for a speedier customer experience.

The ECM manages the information, but the CCM puts it to work. The CCM streamlines the archived information the ECM has collected and managed. The goal is to create the most personalized experience possible to drive full customer engagement. Back in the overstock store, they note that you’re shopping on a holiday, which has been stored in the ECM. As a result, the CCM might automatically generate special offers for items related to upcoming holidays: a TV for Super Bowl Sunday, or a wading pool for 4th of July. Because the CCM automates routines, you might receive an incentive coupon if you haven’t visited the store in a few months.

While the ECM strategizes the use of content, the CCM executes the actions to leverage that content. They’re different beasts, but when they work together they can offer a streamlined, personalized customer experience. And happy customers are returning customers.

To learn how CCM ties the customer experience together, view our infographic.

To stay on top of leading customer communication expertise, follow Xpertdoc and David Squibb on Twitter: @xpertdoc@David_Squibb

COVID-19 update

The spread of COVID-19 continues to evolve and in this context, we wish to inform you that Xpertdoc is closely monitoring the situation and would like to inform you of the measures taken by our team to support its employees, customers and partners.

We do not foresee any impact on the delivery of our services and want to assure our customers that we are executing our continuity plans in order to ensure that our customers continue to receive our services without jeopardizing the safety and security of our personnel.

In accordance with the recommendations of government authorities, here are some of the measures being taken by Xpertdoc:

Remote work for all employees
Arrangements have already been made and we have requested that all our employees work from home. Our continuity plan includes a full deployment of remote work arrangements to ensure uninterrupted service to our clients and partners.

Hosting and cloud services
We have been assured by our suppliers that there are no known impacts to these services, and we are confident that we are able to effectively manage the delivery of our cloud services to all our customers.

Travel
We have cancelled all business travel until further notice for all our employees. If employees have or will travel for personnel reasons, they will be asked to respect the quarantine delay before participating in any business activities.

Events and gatherings
All our events have been postponed or cancelled. Our employees are no longer allowed to participate in any events, seminars or gatherings.

We are committed to providing the best possible service to our customers and partners, to ensure that you can continue digital communications with your own audience. In these critical moments if we can help please do not hesitate to contact us.

Regards,

The Xpertdoc Team

Mise à jour sur la COVID-19

La propagation de la COVID-19 continue d’évoluer et, dans ce contexte, nous souhaitons vous informer que Xpertdoc suit de près la situation et que notre équipe a pris des mesures pour soutenir ses employé(e)s, clients et partenaires.

Nous ne prévoyons aucun impact sur la prestation de nos services et voulons assurer nos clients que nous mettons en œuvre notre plan de continuité des affaires, afin de garantir que vous continuiez à recevoir nos services, sans compromettre la santé et la sécurité de notre personnel.

Conformément aux recommandations des autorités gouvernementales du Québec, voici quelques-unes des mesures prises par Xpertdoc :

Travail à distance pour tou(te)s les employé(e)s
Nous avons demandé à tou(te)s nos employé(e)s de travailler à domicile. Notre plan de continuité des affaires comprend des arrangements de travail à distance pour assurer un service ininterrompu à nos clients et partenaires.

Hébergement et services infonuagiques
Nos fournisseurs nous ont assuré qu’il n’y avait pas d’impacts connus sur les services d’hébergement et infonuagiques. Ainsi, nous sommes convaincus d’être en mesure de gérer efficacement la livraison de nos services infonuagiques à tous nos clients.

Voyages
Nous avons annulé tous nos voyages professionnels jusqu’à nouvel ordre, pour tou(te)s les employé(e)s. Si des employé(e)s ont voyagé ou doivent voyager pour des raisons personnelles, il(elle)s seront placé(e)s en quarantaine pour une durée de 14 jours, avant leur retour au travail.

Événements et rassemblements
Tous nos événements ont été reportés ou annulés. Nos employé(e)s ne sont plus autorisé(e)s à participer à des événements, séminaires ou rassemblements.

Nous nous engageons à fournir le meilleur service possible à nos clients et partenaires, afin de garantir que vous puissiez continuer vos opérations sans interruption. Dans ces moments critiques, nous sommes là pour vous aider. N’hésitez pas à communiquer avec nous si nécessaire.

Merci,

L’équipe Xpertdoc