To Migrate or Not to Migrate: Five Reasons Why You Need to Start Thinking About Migrating Legacy DOC to DOCX

No one really likes change. It requires some effort and energy to adapt to anything new, while also seeming like an unnecessary intrusion. For example, why is your favorite restaurant now only accepting online orders during their busy lunch hours? But wait, actually it is glorious to hop online for a minute, pay ahead of time, skip the line, and go grab the bag with your name on it. Okay, maybe that change was also worth the slight pain of adjustment.

Similarly, in the world of software, changes are rampant. One important change was a long time coming, and represents a milestone in the evolution of word processing documents and modernized capability. This change is the transition from DOC to DOCX.

The DOC format was due for an overhaul. It was old; Microsoft started using its ancestor over 30 years ago. When the 2000’s rolled around, Microsoft decided it was time for a broader open standard, and developed the DOCX format for Word. The X stands for Office Open XML (Extensible Markup Language) standard, and opens up new levels of functionality. It is the difference between the 1980’s practice of calling in for lunch, while still having to line up and pay, or the 21st century way of just running into the deli to snag your pre-paid order and making a swift U-turn.

Here are five reasons why it is time to transition your pre-2007 legacy documents to DOCX:

  1. Security. A big drawback to legacy Microsoft Word documents is their vulnerability as a transportation vehicle for malicious code. Many unsuspecting victims have opened Word documents laced with macro viruses. With the DOC file type, users cannot tell if a document has a macro (malicious or not) until they open the file.
  2. Functionality. DOCX, launched in 2007, creates smaller, less corruptible files. According to inc.com, a Word document in DOCX could be half the size of a DOC file, which conserves hard drive space and bandwidth. In DOC, if you tried to open a corruptible file, it simply could not open, which could lead to lost data. A DOCX file will open if it is corrupted, showing you the parts that weren’t.
  3. Compatibility. The open nature of the Office Open XML standard that powers DOCX makes it more compatible with other programs. For example, DOCX can make it easier for other word processing software to open Word documents, and can be read by other online tools like Google Docs.
  4. Conditional text. Conditional text provides a shortcut of sorts, by recycling basic content while allowing you to tweak small details. This can come in handy when you want to produce multiple variations of the same document. For example, say you are producing a brochure for a guided walking tour of England, in different regions. The walking schedules, amenities and pricing would stay the same. You would just have to change the details, such as the contact person’s number, geographical area and directions.
  5. DOC might not be around forever. Its last update was in 2008, and it is still out there, but maybe not forever. And besides, who wants to look antiquated?

To learn more about how we help organizations migrate their legacy forms and templates, follow us on Twitter: @xpertdoc, @David_Squibb

Migrating Legacy DOC

COVID-19 update

The spread of COVID-19 continues to evolve and in this context, we wish to inform you that Xpertdoc is closely monitoring the situation and would like to inform you of the measures taken by our team to support its employees, customers and partners.

We do not foresee any impact on the delivery of our services and want to assure our customers that we are executing our continuity plans in order to ensure that our customers continue to receive our services without jeopardizing the safety and security of our personnel.

In accordance with the recommendations of government authorities, here are some of the measures being taken by Xpertdoc:

Remote work for all employees
Arrangements have already been made and we have requested that all our employees work from home. Our continuity plan includes a full deployment of remote work arrangements to ensure uninterrupted service to our clients and partners.

Hosting and cloud services
We have been assured by our suppliers that there are no known impacts to these services, and we are confident that we are able to effectively manage the delivery of our cloud services to all our customers.

Travel
We have cancelled all business travel until further notice for all our employees. If employees have or will travel for personnel reasons, they will be asked to respect the quarantine delay before participating in any business activities.

Events and gatherings
All our events have been postponed or cancelled. Our employees are no longer allowed to participate in any events, seminars or gatherings.

We are committed to providing the best possible service to our customers and partners, to ensure that you can continue digital communications with your own audience. In these critical moments if we can help please do not hesitate to contact us.

Regards,

The Xpertdoc Team

Mise à jour sur la COVID-19

La propagation de la COVID-19 continue d’évoluer et, dans ce contexte, nous souhaitons vous informer que Xpertdoc suit de près la situation et que notre équipe a pris des mesures pour soutenir ses employé(e)s, clients et partenaires.

Nous ne prévoyons aucun impact sur la prestation de nos services et voulons assurer nos clients que nous mettons en œuvre notre plan de continuité des affaires, afin de garantir que vous continuiez à recevoir nos services, sans compromettre la santé et la sécurité de notre personnel.

Conformément aux recommandations des autorités gouvernementales du Québec, voici quelques-unes des mesures prises par Xpertdoc :

Travail à distance pour tou(te)s les employé(e)s
Nous avons demandé à tou(te)s nos employé(e)s de travailler à domicile. Notre plan de continuité des affaires comprend des arrangements de travail à distance pour assurer un service ininterrompu à nos clients et partenaires.

Hébergement et services infonuagiques
Nos fournisseurs nous ont assuré qu’il n’y avait pas d’impacts connus sur les services d’hébergement et infonuagiques. Ainsi, nous sommes convaincus d’être en mesure de gérer efficacement la livraison de nos services infonuagiques à tous nos clients.

Voyages
Nous avons annulé tous nos voyages professionnels jusqu’à nouvel ordre, pour tou(te)s les employé(e)s. Si des employé(e)s ont voyagé ou doivent voyager pour des raisons personnelles, il(elle)s seront placé(e)s en quarantaine pour une durée de 14 jours, avant leur retour au travail.

Événements et rassemblements
Tous nos événements ont été reportés ou annulés. Nos employé(e)s ne sont plus autorisé(e)s à participer à des événements, séminaires ou rassemblements.

Nous nous engageons à fournir le meilleur service possible à nos clients et partenaires, afin de garantir que vous puissiez continuer vos opérations sans interruption. Dans ces moments critiques, nous sommes là pour vous aider. N’hésitez pas à communiquer avec nous si nécessaire.

Merci,

L’équipe Xpertdoc